Toto Tech

About us


Toto Technology Solutions

Made up of a simply dedicated Team who always works towards the scope of endearing development in the field of Medical and Legal Data Service Industry, now it is for a successful term of more than 8 years, and we are still very much pleased to continue working with love towards our supportive clients, and we go hand in hand with our clients. Have a strong management through and through in KPO healthcare and legal domain, this is by the Head of the Toto Technology Solutions Scribes after developing an extensive set of skills, being in this service industry for the past 16 years.

We convert your audio to text, image to text, scribbles to a designed text, type list medical records, patient history, medico-legal narrative, IME’s IRE’s, PR, DR, etc., We guarantee on-time, accurate, and satisfactory work of yours.

Please check our extensive list of services that you might love to order authoritatively to exercise our dutiful work. President, Ms. Sreevani Jagadeeshan, (alias Sarah Kulkarni) MBA, MIB. Ms. Sreevani Jagadeeshan has strong management role through and through in healthcare data sector after developing an extensive set of skills with her masters in administration and international business, then being in the healthcare data industry for the past 16 years.

‘We love to make perfect healthcare data happening, as we love our work in complete agreement with our clients...’

HIPAA Compliant


HIPAA Compliance Requirements:

HIPAA, the Health Insurance Portability and Accountability Act, sets the standard for protecting sensitive patient data. Any company that deals with protected health information. (PHI) must ensure that all the required physical, network, and process security measures are in place and followed. Electronic protected health information (ePHI) refers to any protected health information (PHI) that is covered under Health Insurance Portability and Accountability Act of 1996 (HIPAA) security regulations and is produced, saved, transferred or received in an electronic form. We fully understand HIPAA Compliance. If any organization has access to electronic Protected Health Information (ePHI), it is recommended to review HIPAA compliance checklist. The purpose of HIPAA compliance checklist is help ensure that any organization complies with the HIPAA regulations covering the security and privacy of confidential patient data. Failure to comply with HIPAA regulations can result in substantial fines being issued and criminal charges and civil action lawsuits being filed should a breach of ePHI occur. There are also regulations that one needs to be aware of covering breach reporting to the OCR and the issuing of breach notifications to patients. Ignorance of HIPAA regulations is not considered to be a justifiable defense by the Office for Civil Rights of the Department of Health and Human Services (OCR). The OCR will issue fines for non-compliance regardless of whether the violation was inadvertent or resulted from willful neglect.

HIPAA Compliance Rules:

The HIPAA Security Rule requires appropriate Administrative, Physical, and Technical Safeguards to ensure the confidentiality, integrity, and security of electronic protected health information (ePHI). When working with Toto Technology Solutions, feel secure in knowing that Toto Technology Solutions follows the vital rules:

  • Technical Safeguards
  • Physical Safeguards
  • Administrative Safeguards
  • Toto Technology Solutions has imposed procedures to be HIPAA compliant:

    Toto Technology Solutions go with you with HIPAA Compliance needs:

    No more copy (hard/soft) of information/details left on any electronic machines in the Production Bay. Assign a centrally controlled unique username and PIN code for each user, but also establishing procedures to govern the release or disclosure of ePHI during an emergency. Update business associate agreements. Essential mechanism to authenticate ePHI Devices used by authorized users to have the functionality to encrypt messages when they are sent beyond an internal firewalled server, and decrypt those messages when they are received. Audit controls under the technical safeguards to register attempted access to ePHI and record what is done with that data once it has been accessed. Issue new business associate agreements. Facilitating automatic logoff. No more copy (hard/soft) of information/details left on any electronic machines in the Production Bay. Assign a centrally controlled unique username and PIN code for each user, but also establishing procedures to govern the release or disclosure of ePHI during an emergency. Update business associate agreements. Essential mechanism to authenticate ePHI Devices used by authorized users to have the functionality to encrypt messages when they are sent beyond an internal firewalled server, and decrypt those messages when they are received. Audit controls under the technical safeguards to register attempted access to ePHI and record what is done with that data once it has been accessed. Issue new business associate agreements. Facilitating automatic logoff.

    Procedures introduced to record any person who has physical access to the location where ePHI is stored. This includes software engineers, cleaners, and even a handyman, etc. The procedures include safeguards to prevent unauthorized physical access, tampering, and theft. Policies devised and implemented to restrict the use of workstations that have access to ePHI, to specify the protective surrounding of a workstation (so that the screen of a workstation cannot be overlooked from an unrestricted area) and govern how functions are to be performed on the workstations. Provide training to employees to ensure they are aware what information may - and may not – be shared outside of an organization´s security mechanism. Technology in use at highest level. An inventory of all hardware maintained, together with a record of the movements of each item. A retrievable exact copy of ePHI to be made before any equipment is moved. Risk assessment repeated at regular intervals with measures introduced to reduce the risks to an appropriate level. A sanctions policy for employees who fail to comply with HIPAA regulations to be introduced. In the event of an emergency, a contingency plan is ready to enable the continuation of critical business processes while protecting the integrity of ePHI while operated in emergency mode. Use data depot and backup servers to amass patient information for life, ensuring that data integrity is maintained and properly stored. Above all, we use TOTOTECH Workflow Software, managed by the authenticated administrators who ensure that all staff can make use of it with only unique user ID and password, wherein no copy of work saved in local machines, instead in main server which is highly secured and protected. Privacy Policy: A non-disclosure agreement is signed by all employees at the time of joining.

    What We Do


    A. Independent Medical Evaluation (IME)

    Our first and foremost business lineup is providing typing services to Claims Community covering cases in the State of New York, USA

    . We are familiar with New York State WCB cases. New York State Workers’ Compensation - No-Fault Examinations - Liability cases. We process your IME reports of all types using intake forms, medical records, and filled in examination form. We do not need any dictations. We provide you with customized report, designed to your required outline, and ensure proper report start and finish paragraphs. We also provide comprehensive Chronological listing of Medical Records Review. By this way your cost is reduced with time and other counts taken care of, but your expected quality is improved by outsourcing all or portions of these business processes to us. We promise you with a quality deliverance of reports with satisfied productivity. We are highly responsive in keeping with clients’ needs and project confidentiality. We enjoy giving our clients timely delivery and high accuracy with services most cost effective and affordable in the market.

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  • B. Medicolegal Review Reports

    Workers’ Compensation Benefits are comprehensively designed to provide claimants with the medical treatment needed to recover from their work-related injury or illness.

    Dependable keenness is required to review each service and ensure they are supported by established evidence-based criteria, and the service includes various phases like diagnostic tests, treatment plan, medication, procedure, therapy, etc. We delivery NF Peer Reviews, WCB Peer Reviews, WCB Pharmacy/Bill Review, WCB Chart Review, Record Reviews, and Narratives with the help of our responsible Team. We will design the reports and deliveries as per your company policies and procedures while maintaining high quality and legal standards. We guarantee the quality of our work done by us and we have Guidelines in place to process every request of yours professionally and quickly. We consider clinical practice Guidelines in compliance with the National policy, feasible Health benefit plan and peer-reviewed literature.

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  • C. Sorted, Indexed, and Summarized

    E Sorting, Medical Indexing and Categorizing

    We save you time and money making it easy at efficient navigation around even the enormous complex medical records. We understand the vitalness of a properly organized medical records that are easy to use. We do Medical Indexes, Chronologies and Categorized Records in the format that you want, classically delivered in good quality. We help increase the efficiency of your medical record review, incorporate key information from each report, comprehensive Medical Index, Chronological Sort, expelling duplicates, wrong claimant/patient’s records, documentation mismatch, etc. Completed work is delivered in a format that you want. Hyperlinks embedded into the Index for instant file navigation. Identifying missing records if any and appropriate data extracted – customized extraction of clinical data and detailed demographics. Prepped medical record summaries would significantly decrease your review time.

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  • D. Records Listing

    We list out all sorts of records to include medical, medico-legal, legal, inventory in the format that you want.

    Medical records listing – in chronological order, typing patient medical history, accident history, treatment history, procedures, diagnostic testing with impressions, and insurance forms, invoices/bills, claim data, attorney letters, etc. Review Report Format - The reports are precisely formatted according to the layout and design outlined by our clients and include: Claimant ID Case info Date of Accident / Work-related injury Service / Date of service under review Comprehensive Medical Records Chronology Medical History Case Summary Treatment Plan Review Clear decision Detailed rationale to address questions posed in cover letters

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  • E. Healthcare Dictations Transcribed

    Medical transcription services the very best way you want, transcribing and/or typing out digital voice into digital data.

    which we do it fondly with the help of our committed Team who are greatly qualified with refined skill set, efficient and reliable, as a matter of fact they are our most valuable source. We are specialized in transcription of long dictation IME’s (Independent Medical Examination), Disability Review, Medical Malpractice, Life Care Plans, Accident Care Narratives, Drug Utilization Reviews, etc., including Clinic Notes, Discharge Summary, Chart Notes, Progress Notes, Physician Letters, Consultation, Operative Reports, Radiology Reports, Auto Insurance Claim Reports, Glass-Only Claim Reports, Health Insurance Claim Reports, Medical Summary Summarization and all the Specialties not limited to Acute Care, Oncology/Radiology, Orthopedics, Physiatry, Neurology, Acupuncture, Pulmonology, Psychiatry, Cardiology, Ophthalmology, OBS/GYN, Dental, Pediatrics, Podiatry, Chiropractic, Internal Medicine, Family Medicine, Dermatology, etc.

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  • F. Medical Billing and Coding – Legal Record Sorting

    We have the best required expertise to provide our global clients with an array of medical billing and coding services.

    . We also sort records for legal review purposes. verifying Insurance Eligibility coding CPT, ICD, and NDC entering Demographics inputting Medical Billing Chart Denial Analysis Sorting Denial Forms/Bills/AOB/EOB Generating AR (Accounts Receivables) forms Accounts Receivable follow up.

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  • G. Property Management/Property Inventory Back Office Work

    We take care of all database management of your property for personal and legal purposes.

    We take care of maintaining an inventory of the items in your property (commercial and personal) that can be helpful if you have an insurance claim. Preparing a list now is simple, and that we do it with extra simple a detailed one. The detailed inventory can speed up the claims process and help prove uninsured losses.

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  • Trial Work Done at no cost – can be done at your ease – buzz with required details then we will return back to you shortly


    Full Outsourcing -

    If you are looking for a vendor with greater service, faster turnaround time, at lower cost, or if you are a facility looking to outsource for the first time, we are here to tailor the best service for you. We will make it happen.

    Partial Outsourcing -

    If you are happy with your current transcription service provider, but need a backup for heavy volume, and/or to handle overflow, we are here to happily support your facility by providing greater quality of transcription service – transcribing dictated voice files and listing scanned records.

    Careers


    Are you seeking for a Career Oportunity in Toto Tech:

    Tototech is a growing company with several employment opportunities available. You will be trained to become adept at Tototech work opportunities in a professional development. If you have a good work ethic with computer skills and base knowledge in human anatomy, we would like to hear from you. Please fill in the form and attach your resume in our career portal.

    A growing healthcare data processing unit is seeking a competent, experienced typist/transcriptionist for IME and PEER reports. This is not solely for transcription of voice files. 80% of the work involves typing/trascribing based on doctor worksheets and patient intake questionnaire form. Proper English/grammar and excellent attention to detail is mandatory. There is no room for error in these reports. Also MUST have good proofreading skills. Pertinent experience with IME and PEER reports is a big plus but even adequate, you get trained on it by us.



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    Testimonials


    Partnering with Tototech gives me complete peace of mind for their comply with all my requirements and standards set for the medical reports. Great service to my medical records for the fourth year consequently and will definitely continue partnering with them in future. Thanks to Toto team……


    Doctor (New York)

    I appreciate their fulfillment of promise regarding time management in submitting all of my medical records and documents. Great people in terms of work ethics, humanity to work with…….

    They are reliable and efficient team to work with. I recommend to all after considering their great work for almost 5 years in accomplishing my work requirements.


    A Medical Cost Containment Unit - New York

    Contact us

  • Send a Message


    (347) 632-8686